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Regulations

UHR's Regulations

Last amended at UHR’s Council of Representatives meeting held on 16 November 2016.

Regulations for the Norwegian Association of Higher Education Institutions
Adopted on 8 May 2000
With amendments adopted at the Council of Representatives meeting of 21 May 2001
With amendments adopted at the Council of Representatives meeting of 25 November 2002
With amendments adopted at the Council of Representatives meeting of 10 May 2005
With amendments adopted at the Council of Representatives meeting of 26 May 2010

 
§ 1. OBJECT

The Norwegian Association of Higher Education Institutions (UHR) is a cooperative body for accredited institutions governed by the Norwegian Act relating to universities and university colleges of 1 April 2005 No. 15.

The Norwegian Association of Higher Education Institutions shall help develop and promote higher education, research and dissemination and shall create understanding of the importance this has for the development of democracy, welfare, culture, society and business.

UHR shall promote the coordination and division of work within the university and university college sector and in relation to other national players. UHR shall create meeting places between the university and university college sector in Norway and national authorities and national and international research and education environments.

The cooperation in the Norwegian Association of Higher Education Institutions does not interfere in the institutions’ area of authority to the extent this is established in law and regulations. Decisions made by UHR’s controlling bodies and committees do not bind, therefore, the member institutions. Decisions aimed at the member institutions are normally in the form of recommendations.
 

§ 2. PRINCIPAL TASKS

In line with its object, the Norwegian Association of Higher Education Institutions shall, in cooperation with the member institutions:

  • Be a supplier of terms and contribute actively to the ongoing education and research debate
  • Act as a consulting body for central authorities
  • Issue statements on the annual budgets and official long-term plans and other matters and reports of a general research and education policy character
  • Be a forum for the exchange of information and experience and prepare for or establish academic meeting places to further develop national academic coordination, cooperation and division of work within higher education, research and dissemination
  • Initiate studies or recommendations related to current matters of common interest
  • Promote cooperation and division of work within education and research policy nationally and internationally
  • Help coordinate larger administrative and/or academic joint tasks and help develop competence within the institutions’ areas of management
  • Represent the sector internationally, including in the Nordic Council of Ministers’ bodies, the European University Association (EUA) and the Council of Europe’s Committee for Higher Education and Research (CDESR)
  • Coordinate / appoint representatives for national, Nordic, European and other international organisations in which the sector should have joint representation
     

§ 3. BODIES

The Norwegian Association of Higher Education Institutions is led by a council of representatives and a board.

The Council of Representatives is the most senior body for the Norwegian Association of Higher Education Institutions.

The Board sets up the councils and committees as appropriate for the time. The Board appoints representatives to these based on proposals from the institutions and the student organisation and prepares internal mandates and guidelines for the councils’ and committees’ work. Members can also be engaged from outside UHR’s member institutions. The General Secretary keeps the Board informed of the activities of councils and committees.
 

§ 4. THE COUNCIL OF REPRESENTATIVES

a) Composition
The Council of Representatives comprises representatives of the member institutions and the Norwegian student organisation.

Each member institution meets with two representatives from the institution’s general management. The elected rector and executive director shall attend on behalf of institutions with such functions. For other institutions, the rector and a representative appointed by the institution itself shall attend. It is a requirement that this representative sits for the whole election period, unless special considerations justify another solution. Permanent deputy representation for the institutions must also apply to the whole period.

For students, four representatives appointed by the Norwegian student organisation shall attend.

 b) Election of Chair and Deputy Chair

The Council of Representatives elects the Norwegian Association of Higher Education Institutions’ Chair and Deputy Chair from the rectors of the member higher education institutions (HEIs). This is in a separate election at the ordinary meeting of the Council of Representatives, at two-year intervals. If the Chair comes from a university or a specialized university institution, the Deputy Chair must come from a university college, and vice-versa. The Chair and Deputy Chair must be rectors.

The election is conducted using a proposal from an election committee appointed at the previous meeting of the Council of Representatives. Parties other than those proposed may also be elected.

If the Chair and Deputy Chair resign and there is at least one year of the person’s term of office remaining, the Council of Representatives elects a new Chair or Deputy Chair for the remainder of the term. If less than one year of the term of office remains, the board elects the new Chair or Deputy Chair.

The Chair – and, in his or her place, the Deputy Chair – leads the Council of Representatives and the Board, and is the Norwegian Association of Higher Education Institutions’ spokesperson vis-à-vis public authorities and the general public.

c) Functions 

The Council of Representatives shall adopt the budget and membership fees, and approve the accounts for the Norwegian Association of Higher Education Institutions’ operations.

The Council of Representatives’ members shall be kept informed of the Board’s activities (see § 5 point b). The Board’s annual report shall be submitted to the Council of Representatives.

The Council of Representatives may make statements on all matters of a principal nature within the Norwegian Association of Higher Education Institutions’ area of affairs.

Decisions by the Council of Representatives shall normally be made by a general majority, however, also so that both the university group and university college group are represented in the voting majority.

The Council of Representatives decide on matters of membership in the Norwegian Association of Higher Education Institutions. Decisions on memberships shall require a 2/3rds majority of the voting rights present and must represent at least half of the voting rights present from the university group and university college group respectively.

Amendments to the regulations shall be handled by the Council of Representatives according to its own rules, ref. § 8.

d) Rules of procedure
The Council of Representatives shall meet at least twice a year. Ordinary meetings shall be arranged at least two months in advance. The agenda with documents shall be sent out two weeks before the meeting.

The Council of Representatives shall call an extraordinary meeting when the Board finds it necessary or when at least 1/3rd of the institutions so require. The announcement of the extraordinary meeting may be made with three weeks’ notice. The agenda documents should be received by the members no later than one week before the meeting.

The Council of Representatives is quorate when at least 2/3rds of the representatives are present. Each representative has one vote. In the case of a parity of votes, the Chair’s vote shall be the deciding vote. In the case of a vote in which agreement is not reached, how each individual voted shall be recorded, if a representative so requests.

The minutes from the Council of Representatives’ discussions and decisions shall be sent out as soon as possible after the meeting.

e) Observers
The Council of Representatives shall determine which organisations and institutions shall be invited to be permanent observers with a right to speak at the Council of Representatives meetings. The Board or its Chair can invite observers to take part in the meetings or in the discussion of individual matters. Invited observers have a right to speak.
 

§ 5. THE BOARD

a) Members

The Board must be composed of rectors and directors, or pro-rectors from HEIs with a unified leadership system. Rectors must be in the majority.

The Board is composed as follows:

  • 6 representatives from universities and large university colleges. There must be an appropriate balance between old universities, new universities, and large university colleges.
  • 2 representatives from specialized university institutions and national academies of the arts
  • 1 representative from small university colleges
  • Chair and Deputy Chair of the National Union of Students in Norway

The Norwegian Association of Higher Education Institutions’ elected Chair and Deputy Chair (see Article 4, item b, paragraph 1) are the Chair and Deputy Chair of the Board.

The Council of Representatives elects board members with personal substitutes from the rectors and directors of the universities, specialized university institutions, and university colleges, as stated above, at two-year intervals. Personal substitutes must not come from the same HEI as the board member for whom the person is substitute. The period of office is two years, with two opportunities for reappointment. The election is conducted using a proposal from an election committee appointed at the previous meeting of the Council of Representatives. Parties other than those proposed may also be elected. If a board member resigns and there is at least one year of the person’s term of office remaining, the Council of Representatives elects a new member for the remainder of the term. If less than one year of the term of office remains, the Board elects the new member.

The National Union of Students in Norway proposes two substitutes. They are appointed for a year at a time.

 b) Tasks and competence

The Board is the Norwegian Association of Higher Education Institutions’ external voice and is responsible for the Association’s ongoing activities within the framework set by the Council of Representatives.

The Board shall prepare meetings within the Council of Representatives and execute its decisions – including the proposed annual budget and audited accounts for the Association’s activities.

The Board shall draw up UHR’s strategy and submit it to the Council of Representatives for discussion.

The Board shall take the necessary initiatives to realise the goals set out in the strategy.

The Board shall head up the cooperation with the central government administration, the Norwegian Research Council and other national and international organisations in matters of common interest to the member institutions.

The Board shall make decisions in accordance with the authorities given by the Council of Representatives.

c) Rules of procedure
The Board shall call meetings as often as required. The agenda with documents shall be sent out one week before the board meeting.

The Board is quorate when at least six board members are present and either the Chair or Deputy Chair of the Board is present. Each member of the Board has one vote. In the case of a parity of votes, the Chair’s vote shall be the deciding vote. In the case of a vote in which consensus is not reached, how each individual voted shall be recorded.

The minutes from the Board’s discussions and decisions shall be sent out as soon as possible after the meeting. The minutes shall also be published on UHR’s website (www.uhr.no).
 

§ 6. THE GENERAL SECRETARY

The Board shall appoint the Norwegian Association of Higher Education Institutions’ General Secretary. The General Secretary shall normally be appointed for a fixed term of six years with the possibility of one further appointment.

The General Secretary shall participate in the Council of Representatives’ and the Board’s meetings without voting right, but with the right to speak and make proposals, and shall act as these bodies’ permanent secretary. The General Secretary shall, in agreement with the Board’s Chair, prepare and give advice on the matters submitted. The Board shall establish more detailed instructions for the General Secretary.

Other positions in the secretariat shall be appointed according to the procedures set out in separate personnel rules.

The General Secretary is responsible for the general management of the Association’s secretariat within the framework set by the Board.

The General Secretary is responsible for executing the measures decided upon by the Board and Council of Representatives, for allocation of the resources available in accordance with decisions made by the Council of Representatives and Board, and for allocating the costs incurred.

The General Secretary shall prepare and submit to the Board proposed strategies and business plans for UHR’s activities, budget proposal and annual accounts, and keep the Board regularly informed of the accounting situation in relation to the budget and of other important situations.

 

§ 7. CONTROLLING BODIES, COUNCILS AND COMMITTEES IN GENERAL

Controlling bodies, councils and committees shall reach their decisions in meetings. In the event of voting, it is mandatory for members of controlling bodies, councils and committees to cast a vote. Members may not return a blank vote other than in an election.

 

§ 8. AMENDMENTS TO THE REGULATIONS

Proposed amendments to the regulations may be put forward by any party with a right to attend the Council of Representatives meeting.

Proposed amendments shall in the first instance be taken up by the Board, who shall submit it to the member institutions and student organisation for comment. Amendments to the regulations must be decided upon by the Council of Representatives shall require a 2/3rds majority of the voting rights present and must represent at least half of the voting rights present from the university group and university college group respectively.
 

§ 9. ENTRY INTO FORCE

Adopted by the Norwegian Association of Higher Education Institutions’ Council of Representatives on 26 May 2010, with later amendments dated 16 November 2016.

 

 

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